Outlook is so much more than just sending and receiving mails. An optimal use of the other functions (calendar, tasks, …) can lead to some serious time-saving. On the one hand, you will learn how to organize your mailbox in general, and on the other hand, you will get a lot of tips on efficient communication. You will save time in your daily life... just by coming to this training !

An efficient message

Tips & Tricks when creating messages.

Managing views

• Advanced toolbar
• Inserting / deleting fields (columns)
• Creating and using a view

Managing messages

• Applying methods to daily manage your mailbox
• Managing messages automatically with quick steps and rules
• Managing junk e-mails
• Creating and using message templates

Managing the calendar

• Making the difference between meetings with yourself and meetings with other people
• Making a clear distinction between various activity types
• Using a single agenda for professional and private activities
• Making a distinction between tasks and appointments
• Managing efficiently the calendar’s window
• Group calendars
• Instant calendar, side-by-side calendars, Saving with PDF or XPS format

Managing tasks

• Realizing the hazards associated with using the inbox as a task list
• Creating a task from an e-mail
• Setting priorities in the task list
• Maintaining a balance between a task list and the agenda of the day
• Inserting recurring tasks
• To-do bar, new follow-up flags, tasks integrated in calendar, better planning possibilities

Folder management

• Defining permissions and delegation rights
• Accessing another user’s folders
• Organizing a folder structure in Outlook
• Creating and using archive folders

Quickly finding information

• Instant search, color categories, attachment preview, reduced navigation pane, new weekly view in calendar