Having meetings with colleagues and/or external parties is an important part of our daily work. More and more these meetings are online, with modern technology that can support us before, during and after the meeting.

Using Microsoft Teams, OneNote and Planner you have three tools that help you prepare the meeting, keeping notes and tasks and of course lots of functionalities that you can use during the online meeting.

What makes meetings inefficient?

• known frustrations

Preparing a meeting with Teams and OneNote

• With whom do you meet? Fixed team – changing team
• Using Teams and channels
• Creating a shared notebook
• The invitation for a meeting
• Using a dynamic agenda for the meeting
• Having discussions and polls before the meeting in Teams – in order to take a decision during the meeting

During the meeting

• Roles and responsabilities
  • president
  • note taker (with1, 2 or more?)
  • noting tasks
• Using Onenote for a shared meeting report
• Introduce the meeting details in your report
• Keep track of presence information
• Embellishing a OneNote report – use a template
• Use Planner for the Task List
• Arrangements with participants: mute, "hand raise", chat
• Record the meeting
• Tips to avoid frustration during online meetings

After the meeting

• Work on the tasks given during the meeting
• Discuss on tasks in Planner
• Task progress reports
• Continue the discussion in Teams